Research Management System (RMS)
Research Management System (RMS)
A centralized, fully digitized system managing Internal Research Grants, Incentive Applications, Budget Tracking, Approval Workflows, Research Ethics Requests, and External Reporting with complete audit visibility.
Project Background
Previously, research processes were paper-based, email-driven, difficult to track, lacked audit visibility, and were manually handled by multiple departments. As research activities increased, a structured, transparent, workflow-driven system became critical.
Goals & Objectives
Digital Transformation
Fully digitize research applications and approvals.
Workflow Automation
Structured approval flows: CRC, URC, Finance, MoHERI Focal Point.
Transparency & Auditability
Timestamp logs, role-based approvals, full audit trail.
Financial Governance
Budget allocation tracking and disbursement monitoring.
API Integration
Integration with authentication, staff data, semester & course APIs.
Dashboard Intelligence
KPI dashboards for DVC, Finance, Research Office & Heads.
Modular Architecture
IPP
Incentive for Publishing Paper
DURG
Dhofar University Research Grant
IBB
Incentive for Publishing Book / Chapter
TCG / OCG / EFCG
Traditional, Online & External Conference Grants
Ethics Module
Questionnaire Distribution & Ethics Approval
Workflow Engine
Application → Review → Committee → Finance → Final Decision
Digital Workflow Walkthrough
Step 1: Application Submission & Compliance
Step 2: Quality Validation & Metrics
Step 3: Approval Engine Transparency
Step 4: Institutional Analytics & Reports
Results & Impact
90% Paper Reduction
All grant processes digitized.
Faster Approvals
Workflow automation reduced cycle time.
Financial Transparency
Real-time budget tracking and visibility.
Complete Audit Trail
Full leadership visibility into research activities.
Scalable Architecture
Extendable for future ministry integrations.